Storage & seasonal care

Use the product’s transport procedure

Before storage or a long move, consult the manual for the printer’s design. Some ink tank models require a transport lock or upright position; cartridge inkjets may need cartridges and the print carriage secured; laser printers have different toner and drum handling directions. Do not assume a sequence from another model. Contact support if the manual does not explain shipment preparation.

Remove paper and close trays. Keep the scanner lid and document feeder secured without pressing on the glass. Store the correct power adapter and cables with the model label.

Prevent ink and toner damage

For ink tank printers, keep the unit level and do not tilt it unless the manual says how. Check whether the tanks should be filled or capped before moving; do not guess. For cartridge inkjets, use the manufacturer’s carriage preparation steps and do not remove printheads casually. For laser printers, keep toner and imaging parts in their specified orientation and protect them from light or impact if directed.

Seal loose ink or toner supplies in protective packaging. Keep toner away from heat and follow the product safety sheet for spills.

Choose a dry storage location

Store the printer indoors where temperature and humidity stay within the manual’s limits. Avoid damp basements, freezing garages, direct sunlight, and places with heavy dust. Keep the box upright and secure it against tipping or crushing. Do not stack heavy objects on top of the printer, even if the carton appears rigid.

Keep ink, toner, and paper according to their own packaging directions. Paper can absorb humidity and curl; supplies can have separate temperature or expiry guidance.

Recommission the printer in stages

After storage, let the printer reach room temperature before connecting power. Inspect for leaked ink, toner residue, damage, and loose packaging. Unlock the carriage or transport lock only as directed. Reconnect power and wait until the panel is ready before installing the driver or sending a job.

Run one manufacturer-recommended test: a nozzle check for an inkjet or a status/quality page for a laser device, if the manual supports it. Test scanning separately on multifunction models. If supplies leaked or the unit was stored outside limits, ask support before using it.

Keep supplies with the correct unit

Bag the power cord, trays, and detachable parts separately and label them with the printer model. Keep ink, toner, and paper in their original packaging with storage directions visible. Do not leave an opened bottle or loose toner inside the carton. Photograph the model and serial labels before boxing and retain the transport guide for the exact machine.

Check for a tank transport lock before restart

If an ink tank model uses a transport lock, verify its position before powering the unit after storage. The lock may need to return to the printing position, while some models use different valve or cap instructions. Use the exact diagram; forcing an unfamiliar lever can damage the feed system. If ink is visible outside the tank or the printer was stored on its side, contact support before running an initial cleaning cycle.